Overview

• Strong attention to detail with a high level of accuracy
• Excellent organizational and time management skills
• Proven ability to collaborate effectively with both internal teams and external customers
• Proficiency in Microsoft Office (Outlook, Excel, and Word) and comfort learning new software platforms
• Previous experience in construction, distribution, or submittals is a strong plus

Responsibilities

• Prepare accurate product submittals using our internal software platform prior to project start
• Compile complete product Operation & Maintenance (O&M) packages upon project completion
• Maintain and update the submittal tracking log
• Review colleagues’ work for accuracy and completeness before sending to customers
• Review finish quotes to verify proper product selection and clearly identify customer needs
• Research and locate specification sheets using all available resources when needed

• Maintain regular communication with Account Managers, Project Managers, and Estimators to ensure submittals are complete and accurate
• Send completed submittal links to the appropriate customer contacts
• Receive and promptly address feedback on required corrections
• Review and log all incoming submittal requests via email

Qualifications

• High school diploma/GED or equivalent education.
• Minimum 1–2 years of administrative, clerical, or coordination experience (construction, distribution, or manufacturing preferred)

• Strong attention to detail with excellent proofreading and accuracy skills

• Proficient in Microsoft Office Suite (especially Outlook, Excel, and Word)

• Strong written and verbal communication skills

• Highly organized with the ability to manage multiple priorities and deadlines

Preferred:

• Experience preparing submittals, O&M manuals, or project documentation in the finish/construction industry
• Familiarity with construction products, specifications, or the submittal process
• Experience using job management or CRM software
• Previous exposure working with contractors, project managers, or estimators

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. PACE Supply will consider qualified applicants with a criminal history pursuant to employment regulations.

Work Environment

Pre-Employment Requirements

As part of our commitment to providing a safe and secure work environment for our team members and customers, successful candidates must complete the following pre-employment requirements:

Background Check: A comprehensive background check will be conducted to ensure candidates meet the necessary criteria for employment. PACE Supply will consider qualified applicants with a criminal history pursuant to California employment regulations.

Physical Examination: Candidates will undergo a physical examination to assess their fitness for the position's requirements.

Drug Test: A drug test will be administered to ensure a drug-free workplace.

Benefit Snapshot:

PACE Supply is proud to be an employee-owned corporation. We offer competitive wages, career pathways of growth, and excellent benefits packages that includes medical, dental, and vision care that is available to you within the first 30 days! We also provide our employees with life insurance, sick days, holidays, vacation, two retirement programs of 401(k) and ESOP, and much more.

Relocation Benefits

NO

Remote Availability

NO

*Please note that individual total compensation for this position will be determined at the Company's sole discretion and may vary based on several factors, including but not limited to, location, skill level, years and depth of relevant experience, qualifications and other business considerations. PACE Supply is an equal opportunity employer and is committed to providing accommodations for qualified individuals with disabilities. If you require assistance or accommodation due to a disability, please contact the HR Department at (844)-393-7172.