Description

Summary of Duties

The Operations Coordinator works closely with the Finance, Technology, Property & Facilities Management Department leaders to ensure operational efficiency and accuracy in all departments. As a core member of Network Services, this person is committed to stewarding the church’s resources in a manner that is honoring to God to carry out the mission of CTK.

Essential Functions

• Finance (10-12 Hrs./Wk.):
  • Collect and count weekly offerings
  • Create weekly and monthly giving reports
  • Assist with month end processes and reconciliations
  • Compile and mail first time giver thank you cards
  • Distribute mid-year and year-end giving statements
  • Backup for Accounts Receivable and Accounts Payable as needed
• Technology (10-12 Hrs./Wk.):
  • Create purchase requests, assist with purchasing equipment and manage and monitor the Technology budget.
  • Approve Rock requests for Tech services.
  • Manage scheduling and communication coordination between the AV/Technology Dept. and its partners.
  • Maintain a tracking system for Praxis.
  • Assisting the Technology Director in task and project management.
• Property and Facilities (16-18 Hrs. a week):
  • Provide Administrative support for the Facilities team (5 hrs./wk.)
    • Support the facilities team by tracking requests, budgets, key management and vehicle usage. 
    • Manage scheduling and communication between facilities and various contractors.
  • Serve as CTK Event Coordinator, managing in-house & outside facility requests (4-6 hrs./wk.)
    • Update and maintain room signage weekly and event documentation and systems to promote and improve CTK events.
    • Coordinate teams of volunteers, contractors & personnel to staff CTK-hosted events.
    • Work collaboratively with the Facility & Technical teams to accommodate reservations & events.
• Provide Administrative support and work collaboratively to order and organize supplies with the Network Property Manager (4 hrs/wk admin support 3hrs/wk ordering/organizing supplies)
  • Support the Network Property Manager by tracking requests, budgets, reordering supplies weekly/bi-weekly for catering,coffee and staff. As well as preparing for pick up of supplies and other related needs. 
  • Assist in tracking & submission for work permits, inspections for building projects & maintenance.
  • Attend & manage meeting notes for Design Team, Cordata Place Owners Assn meetings, etc.
  • Attend quarterly Network campus walk throughs and/or meetings & manage punch lists from each.
  • Replenish & restock inventory after purchase, as needed.
  • Manage the Shared Decor process and supplies for use by all CTK staff.
• Other:
  • Attendance at necessary staff and departmental meetings.
  • Other tasks and duties as assigned by department directors. 

Requirements

• Detail-oriented - able to track multiple projects and tasks at a time.
• Skilled user of Google Suite, database, financial tracking, and form creation etc.
• Ability to create and maintain systems and various reports.
• Ability to clearly communicate, orally and in writing.
• Detail oriented and able to multitask and manage productivity amidst distractions.
• High level of integrity and confidentiality.
• Team-oriented attitude with willingness to assist across multiple functions.
• 1-3 years administrative support or equivalent required.
• Experience in event coordination, facilities, or operations support preferred.
• Project management skills preferred
• Alignment with CTK mission and vision.