Admissions Assistant Coordinator (Transitions)

B

Boston Public Health Commission

Posted 2 months ago

Full Time

Boston, Massachusetts

In Person

Smart Summary

Responsibilities

The Admissions Assistant Coordinator manages client intake, admissions, and discharge processes while maintaining accurate electronic medical records and billing documentation. They also conduct outreach, facilitate client orientation, and provide on-site support to ensure a safe and therapeutic environment.

Qualifications

You have experience working with homeless or low-income populations, understanding mental health, substance abuse, and recovery issues. You are proficient in using electronic medical record systems and possess strong written and verbal communication skills. A Bachelor's degree with one year of related experience is preferred, but an Associate degree with two years of experience or a High School diploma with three years of experience will also be considered.

Must Have Skills for ATS

Electronic Medical Record systems

MIS Data

BSAS

DPH

Client Admissions

Client Discharges

Billing Documentation

MA driver's license

Job Description

Transitions is a short-term, residential Transitional Support Services (TSS) program serving individuals of all genders living with alcohol and/or substance use disorders and is funded and licensed by the Bureau of Substance Addiction Services (BSAS), Department of Public Health (DPH). The program is located in Boston, Massachusetts. The model is designed to support individuals between detoxification and long-term residential or outpatient care. Transitions utilizes the 'No Wrong Door Policy' and accepts clients from detoxification, Clinical Stabilization Services (CSS), Recovery Homes, hospitals, homeless shelters, outpatient settings, etc. The Boston Public Health Commission (BPHC) and Transitions are committed to protecting, preserving, and promoting the health and well-being of all Boston residents, particularly the most vulnerable.

DUTIES:

  • Assists in coordinating all referrals, screenings, admissions, intakes, discharges, tracking, and pre-billing of clients of Recovery Services' Transitions TSS program.
  • Responsible for MIS Data and completing it upon intake and disseminate a copy to all clinical team members and program director
  • Conducts outreach activities to potential referral sources in collaboration with Admissions Coordinator.
  • Creates and maintains positive working relationship with external referring agencies.
  • Manages an active program wait list utilizing an electronic medical record system.
  • Create client record and maintain admissions documents utilizing an electronic medical records system.
  • Maintains daily admissions and discharge logs.
  • Conduct orientation for clients newly admitted to the facility.
  • Complete necessary billing and fiscal documentation associated with client services in coordination with the Admissions Coordinator and the Program Director.
  • Monitors client behaviors and intervenes to de-escalate client conflict situations.
  • Assists with client activities when necessary.
  • Provides phone coverage as necessary.
  • Participates in meetings including supervision and staff meetings as appropriate and necessary.
  • Performs other duties as required.
  • Helps BPHC advance as an antiracist organization by meeting or exceeding the standards set
    by the BPHC Anti-Racism Policy.
Qualifications
  • Knowledge of or willingness to learn about the role of public health in addressing racism, the social determinants of health, and inequities in health outcomes as well as strategies to advance racial justice and health equity.
  • BA/BS with minimum 1-year related experience OR Associate degree with 2 years human service experience OR High School diploma / GED and 3 years experience.
  • Previous experience working with homeless, diverse ethnic racial and low-income population with understanding of mental health substance abuse and recovery issues.
  • Strong written and verbal communication skills.
  • Computer skills a plus.
  • Valid MA driver's license and good driving record required
  • Bi-Lingual preferred

B

Boston Public Health Commission

Welcome! We’re Boston’s public health department. We work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. We envision a thriving Boston where all residents live healthy, fulfilling lives free of racism, poverty, violence, and other systems of oppression. Equity. Collaboration. Anti-Racism. People-Centered. Transparency. These values drive our public health work and shape how we support and empower our employees every day. Through our policies, programs, and services, we strive to eliminate health disparities based on race, ethnicity, income, age, gender, religion, sexual orientation, and neighborhood. We support residents and families with over 40 programs and services that meet community needs across our neighborhoods and lifespan, including accessible community-based health and social services; community engagement and advocacy; health-promoting policies and regulations; disease and injury prevention; emergency services; and health promotion and education services. We are equally committed to investing in our people by fostering an inclusive and empowering work environment where everyone can grow, contribute and make an impact. As the nation's oldest health department, with roots dating back to 1799, our work has evolved from the needs of then to the needs of now. We provide and support accessible, high-quality community-based health services and programming, education and resources to build a healthy Boston. We are a group of dedicated neighbors and community members ready to meet the moment and deliver a safer, healthier Boston for our residents. Join us and grow your career in a workplace that values innovation, equity, and professional development. Explore career opportunities at careers.bphc.org.
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