Events Coordinator
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Philadelphia Magazine
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Events Coordinator
Philadelphia Magazine
Posted 2 months ago
Full Time
Philadelphia, Pennsylvania
In Person
Smart Summary
Responsibilities
The Events Coordinator will plan and execute events for Philadelphia magazine and the Philadelphia Citizen, including managing vendors and event talent. They are also responsible for developing marketing strategies, analyzing event data, and managing department interns.
Qualifications
You have a Bachelor's degree and 1-3 years of experience in event planning, marketing promotions, and campaign management. You are skilled in virtual and physical event production, social media, and possess excellent communication and organizational skills to manage multiple tasks under deadline.
Must Have Skills for ATS
event planning
marketing promotions
campaign management
event production
social media
multi-channel marketing
Job Description
About Us
Citizen Media Group is an IRS-registered 501(c)3 nonprofit organization which houses two distinct public-facing: The Philadelphia Citizen and Philadelphia Magazine. Administrative, editorial and other business functions are shared across brands.
The Philadelphia Citizen — a producer of digital content, thought-leader events, and civic engagement opportunities — exists to reinvigorate democracy in the American city where it was born and to replicate the highest ideals of Aristotle’s polis: autonomy, self-governance, equality, tolerance, independence in our products and in our very DNA as an organization.
Philadelphia Magazine — a print magazine and digital content legacy media brand — is the premier guide to how to take advantage of all the city and region offers, from its culture, its food, its eds and meds, its environs, its people, its must-read stories, and its storied sports teams.
Position Overview
Assist in the planning and execution of assigned events involving Philadelphia magazine, the Philadelphia Citizen, and other company ancillary publications and channels.
Qualifications
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Bachelor's degree required
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1-3 years of experience in planning and managing large-scale special events from conceptualization to production.
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1-3 years of experience with marketing promotions and campaigns that drive awareness and event ticket sales.
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Virtual and physical events production experience
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Social media experience
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Excellent interpersonal communication skills, strong organizational skills, and an ability to manage multiple tasks and projects under deadline.
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Ability to work as part of a team
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Must be creative and able to prioritize tasks in the face of many challenges
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Ability to prioritize and adaptable to change
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Ability to contribute to brand experiences that enhance reputation and brand awareness by leveraging multi-channel marketing strategies.
Responsibilities
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Create event content/subject matter and procure all event talent including, but not limited to, speakers, panelists, moderators, hosts, registration staff, and brand ambassadors.
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Negotiate contracts and manage all production vendors including, but not limited to, video production, photography, tenting, furniture, florals, restrooms, lighting/sound, entertainment, security, and volunteers.
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Create all event-related planning documents including timeline, run of show, talent guidelines, and volunteer instructions.
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Collect sponsor materials, restaurant forms and vendor COI’s for assigned events
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Survey, compile, and analyze event data to assess ROI and determine attendee insights, registration patterns, and program/content success.
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Conceptualize and oversee in-book, email, digital, social and out of home marketing strategy for assigned events
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Ideate and manage Philly mag Events social media platform
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Manage events department interns
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Work/attend events in and outside of the office on nights, weekends, holidays, etc. as needed
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Other responsibilities as assigned
Compensation & Benefits
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Unlimited PTO / 8.5 paid holidays in addition to team-wide paid break from Christmas to New Year’s Day
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CMG-provided device
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Philadelphia Magazine
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