Job Title: Transportation Vendor Relations Coordinator

THIS POSITION WORKS REMOTELY THROUGHOUT NORTHERN VIRGINA

Department: Transportation Operations
Reports To: Transportation Account Manager
Travel: May require 15-45% travel within the assigned area of Virginia

Job Summary

The Transportation Accounts Coordinator is responsible for supporting the health and operational performance of the transportation provider network within the assigned market. This role assists with provider onboarding, credentialing, compliance tracking, performance monitoring, and digital platform utilization. The position also includes conducting vehicle inspections and traveling across the state of Virginia in a company vehicle to work directly with providers in the field.

The Transportation Accounts Coordinator provides essential operational support to ensure providers meet organizational standards and that network capacity and quality remain strong.

Essential Job Functions and Responsibilities

Network Health & Development

• Support efforts to monitor and maintain network health by identifying capacity gaps and tracking provider availability.
• Assist with outreach to potential new providers and support ongoing network development activities.
• Prepare and maintain documentation related to network initiatives.

Contract Management & Credentialing

• Support the onboarding of new transportation providers, including collecting and verifying required documentation.
• Track contract status, renewal timelines, and credentialing requirements.
• Maintain accurate and organized records related to vehicles, drivers, and compliance documentation.

Provider Performance & Compliance

• Track and report on provider performance metrics to support Manager oversight.
• Notify providers of compliance issues, missing documents, or corrective actions needed.
• Assist in coordinating corrective action steps at the direction of the Manager.

Vehicle Inspections & Field Operations 

• Conduct vehicle inspections to ensure compliance with safety, credentialing, and organizational standards.
• Document inspection findings, follow up on deficiencies, and ensure timely provider corrections.
• Drive a company vehicle to provider locations throughout Virginia to conduct inspections, training support, site visits, and other operational tasks.
• Serve as an on‑site representative of Network Operations during field visits.

Digital Transformation & Platform Utilization

• Serve as a first point of contact for providers needing assistance with platform access, onboarding, and troubleshooting.
• Escalate system issues as appropriate and support provider adoption of digital tools.
• Assist in provider training related to digital platforms and operational technology.

Relationship Management

• Maintain consistent communication and positive working relationships with transportation providers.
• Support planning and coordination of quarterly provider meetings, including preparation of materials.
• Assist in executing follow‑up tasks from provider meetings and network communications.

Issue Resolution & Quality Monitoring

• Receive, document, and escalate provider issues or complaints.
• Conduct basic quality and compliance checks on reports, logs, and documentation.
• Ensure providers receive timely information on policy changes, credentialing updates, and process adjustments.

Special Projects & Other Responsibilities

• Assist with special projects assigned by the Manager, including data collection, scheduling, and task coordination.
• Perform administrative duties such as report preparation, record management, and communication tracking.
• Other duties as assigned.

Supervisory Responsibilities

• This position does not have supervisory responsibilities.

Knowledge, Skills, and Abilities

• Strong verbal, written, and interpersonal communication skills.
• Ability to work independently, manage time effectively, and operate in field environments.
• High attention to detail with strong organizational skills.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and Word.
• Ability to interact professionally with providers and internal teams.
• Basic understanding of credentialing, compliance, transportation operations, or related fields preferred.
• Comfortable driving long distances and conducting on‑site tasks.

Education and Training

Education: Associate degree preferred, or an equivalent combination of education and experience.

Experience:

• 1–2 years of experience in transportation operations, provider networks, credentialing, compliance, or coordination.
• Experience conducting fieldwork or inspections preferred.

Driving Requirements

• Must hold a valid driver’s license and maintain a driving record that meets organizational standards.
• Ability to pass a DMV record check.
• Comfortable using personal vehicle to visit and maintain relationships with transportation providers throughout the assigned area of Virginia. 

Why Join Us?

Field‑Based Engagement: Work directly with providers across the state to support safe and reliable transportation services.
Professional Growth: Develop skills in compliance, network operations, field coordination, and provider relations.
Meaningful Impact: Contribute to the overall quality and availability of transportation services for members.