The Office and HR Coordinator reports to the HR Manager and plays a pivotal role in ensuring the smooth functioning of administrative and organizational tasks within our organization. This position will play a dual role, dedicating time between both office coordination and Senior Leadership support. Our ideal candidate is professional, honest, respectful, reliable, patient, approachable and able to work well within a talented and diverse work family.  The Office and HR Coordinator must have the ability to maintain confidentiality, be detail-oriented and most importantly, have a positive attitude. 

Responsibilities include:

• Front Office:
  • Coordinates day-to-day office operations, including supply inventory, equipment maintenance (copiers etc.), and specific vendor relationships
  • Coordinates office and conference room / meeting space logistics and ensures a clean, organized, and efficient workspace
  • Serves as the primary point of contact for office related inquiries and issues
  • Greeting our visitors in the front office
  • Answering the phone and routing incoming calls
  • Managing incoming and outgoing mail, including distributing mail to the appropriate recipients
• Human Resources:
  • Assist with the recruitment processes, including prescreening candidates, scheduling interviews, reference checking, responding to applicants and maintaining HR databases with accurate information. 
  • Supports HR initiatives, such as employee engagement activities, and company events 
  • Assist in the preparation and distribution of HR communications such as company newsletters and event announcements
  • Manages the inventory of product seconds according to our seconds policy
  • Maintains records of multiple HR-related metrics such as employee onboarding progress and temporary labor hours worked
• Office Support:   
  • Administrative tasks for various departments
  • Support the account services team by placing food orders for and picking up customer lunches
• Senior Leadership:
  • Track and manage expense reports for Senior Leadership, ensuring timely submission and accuracy 
  • Create and edit presentations, reports, and other documents as needed
  • Coordinate communication and logistics for offsite meetings, retreats, and other events
  • Provide administrative support to Senior Leadership, including scheduling, and other duties as assigned  

Experience and skills required:

• proficient with Microsoft Office
• organized with excellent interpersonal skills
• willing to learn new skills and duties
• excellent attention to detail and flexible in work tasks
• ability to adapt to the current needs of the organization