Regulatory Assistant
Saint Francis Ministries
Regulatory Assistant
Saint Francis Ministries
Posted 2 months ago
Full Time
Amarillo, Texas
In Person
Smart Summary
Responsibilities
The Regulatory Assistant provides administrative support by managing program paperwork, ensuring compliance with state standards, and maintaining accurate client records. They also assist with internal communications, documentation of staffings, and the management of sensitive health and legal information.
Qualifications
The Regulatory Assistant supports specific programs by managing program inboxes, processing and tracking placement paperwork, and ensuring compliance with standards. Key responsibilities include document management, data accuracy in client systems, and maintaining confidentiality. This role requires strong organizational skills, attention to detail, and the ability to follow strict procedures.
Job Description
The Regulatory Assistant provides support services to specific programs.
- Manage program inbox and distribute email/placement paperwork assignments to appropriate staff.
- Completes placement paperwork and sends via DocuSign for signatures from SF staff, as well as outside clients/providers, and follows up to ensure timeliness in regards to State deadlines.
- Uploads completed placement paperwork into CareMatch and OneCase and ensures accuracy of signatures
- Gathers, reviews case information and assures compliance standards are met. Works with DFPS Compliance Staff.
- Assists with ensuring children’s placement documents are up to date and accurate in the client management system.
- Assists with ensuring child’s legal documentation is accurate and up to date in the client management system
- Assists with ensuring that CSA staffings are documented and completes following on the cases.
- Assists with tracking and follow-up for I&R staffings
- Gathers success story emails from staff
- Manages Viva Engage Page, creates posts, shares events, updates, and success stories
- Manages/tracks list of psychotropic medications in Health Passport
- May take minutes at meetings.
- Assures confidentiality of all data and information.
- Maintain strict confidentiality of client’s personal and health information and agency propriety data, adhering to HIPPA regulations and company policies.
- Implements Saint Francis policies and follows directives as required. Follows and adheres to all pertinent Saint Francis Standard Operating Procedures (SOP’s), rules, personnel policies and procedures; related accreditation and licensure standards; and federal, state and local rules, statutes, regulations, and contractual terms
- Is knowledgeable of and follows all safety procedures
- Reports unusual incidents through appropriate Risk Management, clinical and safety channels
- Ensures clients’ rights are protected
- Must be 21 years of age
- Must pass a drug screen, MVR, Criminal History and DFPS History Check, Centralized Background Check Unit Texas Health and Human Services Eligibility and any background checks deemed to be necessary.
- FBI Fingerprint Check
- Lifting requirements of 30-50 lbs.
- Must have valid driver’s license, acceptable driving record and reliable transportation
Saint Francis Ministries
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