The Academic Program Administrator I is a member of the Graduate Medical Education (GME) team that provides oversight and personnel management to ensure the success of academic programs.  Utilizes and applies standards of accreditation agencies and/or medical schools. Academic functions include recruitment, orientation, establishing and maintaining academic files, rotation scheduling, evaluations, duty hours, scheduling lectures, graduation, proctoring national exams and inspections.  Work requires use of multiple electronic systems for candidate applications.  Works with indirect supervision utilizing independent judgement within the scope of responsibilities.

Essential Functions and Responsibilities:

1. Performs functions in academic programs, such as, assisting with program development, tracking, implementation, evaluation, and providing and maintaining medical student/resident services for Medical Education, including orientation, graduation, housing assignments, lockers, pagers, meal cards, evaluations, schedules, in-service examinations, training verifications and applications.
2. Develops and maintains unique knowledge regarding the Accreditation Council for Graduate Medical Education (ACGME) and program requirements, policies and procedures that are critical to support the GME program.
3. Functions as a liaison to educational consortia affiliated with the training program.
4. Directs collection of data for submission to accrediting bodies and other regulatory agencies, including all accreditation visits and inspections of the GME program.
5. Prepares and submits required quarterly, semi-annual, and annual documentation for medical education and/or accreditation agencies.
6. Negotiates with other institutions to secure required educational experiences for resident.
7. Participates in the development and implementation of appropriate manuals, policies, and procedures.
8. Corresponds with newly matched residents about requirements and process for appointment to the hospitals. Assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
9. Provides onboarding assistance for new residents in partnership with human resources. – no New Innovations
10. Provide financial oversight of program budget in partnership with department leaders.
11. Other duties as assigned or when necessary to maintain efficient operations of the department and the Company as a whole.

Required Qualifications:

• Associate degree in health care administration, business or related field.

OR

• Combination of one year of education and one year of experience in related field.

Preferred Qualifications:

• Bachelor’s degree in health care administration, business or related field.

• Experience in healthcare setting and medical education