Office Manager
J
Jobsite Solutions Corp
J
Office Manager
Jobsite Solutions Corp
Posted 3 months ago
Full Time
, Florida
In Person
Smart Summary
Responsibilities
The Office Manager will provide administrative and clerical support to the Financial and Operations departments to ensure efficient workplace procedures. Key tasks include managing accounts receivable, processing invoices, maintaining financial records, and assisting with general office administration.
Qualifications
We are seeking a highly responsible individual to provide administrative and clerical support to the Financial and Operations department. Key responsibilities include assisting with accounts receivable, customer payment processing, and maintaining accurate financial records. The ideal candidate will possess a high school diploma or GED, with some college preferred, along with proficiency in Google Workspace/Microsoft Office, excellent time management, problem-solving skills, and strong communication abilities.
Job Description
- 401(k) matching
- Bonus based on performance
- Opportunity for advancement
- Paid time off
- Training & development
- Health insurance
We are seeking a highly responsible individual to provide administrative and clerical support to Financial and Operations department. In this position, you will help coordinate financial and operational duties, as well as office procedures, to ensure the workplace runs smoothly and efficiently. This role requires strong organizational skills, confidentiality, attention to detail, and the ability to manage multiple priorities.
Responsibilities
Operations
- Provide direct administrative support to the Bookkeeper and Director of Operations
- Assist with accounts receivable and follow up on outstanding balances
- Collect and properly document customer payments
- Communicate with customers regarding invoices, account status, and payment questions
- Help maintain accurate financial records and supporting documentation
- Assist with expense tracking, budget-related records, and account monitoring
- Support invoice processing and reconciliation of financial information
- Organize and maintain files, reports, and internal records
- Assist with general office administration and clerical tasks
- Help ensure accuracy, consistency, and confidentiality in financial and administrative processes
- High school diploma or GED required; some college preferred
- Previous experience as an Office Manager or in a similar position preferred
- Positive attitude
- Proficiency in Google Workspace and/or Microsoft Office, including Excel and Outlook
- Excellent time management skills and the ability to prioritize multiple tasks
- Strong problem-solving skills and attention to detail
- Excellent verbal and written communication skills
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