Description

Job Summary: 

MIMCO is seeking a detail-oriented and motivated Transaction Assistant to support the Acquisitions and Dispositions team in the coordination and administration of commercial real estate transactions. This entry-level role will assist with document management, data entry, reporting support, and general transaction tracking to ensure accurate and timely execution of deals. The Transaction Assistant will work closely with A&D staff and leadership, gaining exposure to the full transaction lifecycle while supporting process efficiency and organization. 

Requirements

Essential/Key Functions: 

• Assist in maintaining and organizing digital and physical transaction files, including contracts, leases, title documents, and due diligence materials. 
• Track and update transaction status reports, ensuring data accuracy across internal systems. 
• Support the preparation of reports, presentations, and meeting materials for acquisitions and dispositions activities. 
• Assist in monitoring key transaction dates and deadlines, escalating potential issues to Transaction Coordinator(s). 
• Perform data entry and basic review of transaction-related documents for completeness and consistency. 
• Coordinate document execution processes, including collecting signatures and distributing finalized documents. 
• Communicate with internal teams to gather required documentation and ensure timely file completion. 
• Assist with onboarding new transactions, including setting up file structures and tracking tools. 
• Support post-closing file organization and documentation handoff to internal departments. 
• Conduct basic research and gather information related to properties, tenants, or market data as requested. 
• Provide general administrative support to the Acquisitions and Dispositions team. 
• Perform in a manner that prevents errors and omissions. 
• Comply with MIMCO policies and procedures. 
• Physical presence on the job is essential and necessary. 
• Other duties as assigned by management. 

Management Responsibilities: None.

Minimum Qualifications:

Experience (Required)

· 0–2 years of relevant experience (internships in real estate, finance, or related fields preferred but not required).

· Exposure to commercial real estate concepts, contracts, or financial analysis through coursework or internships is a plus.

Education (Preferred)

· Bachelor’s degree in Real Estate, Finance, Business Administration, or a related field required.

Knowledge, Skills and Abilities

· Ability to accurately handle large volumes of documents and data with a high level of precision.

· Ability to manage multiple tasks, maintain organized files, and track deadlines effectively.

· Ability to review documents for completeness and identify missing or inconsistent information.

· Clear and professional written and verbal communication when interacting with internal teams.

· Ability to prioritize tasks and meet deadlines in a fast-paced environment.

· Proficiency in Adobe Acrobat, Microsoft Office Suite (Word, Excel, Teams, Outlook, OneDrive, PowerPoint); ability to learn internal systems and software quickly.

· Strong interest in commercial real estate and eagerness to develop knowledge of transaction processes.

· Ability to take direction, support team members, and contribute to a collaborative environment.

Disclaimer:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

Physical, Mental and Environmental Requirements:

C=Constantly                                 F=Frequently                                           O=Occasionally                                          R=Rarely

(5-8   hrs./shift)                          (2-5   hrs./shift)                                      (Up to 2 hrs./shift)                       (Not regular part of job)

Physical                                                                              Mental                                                                              Environmental

On the job the employee must:                 On the job the employee must be able   to:                              On the job the employee:

(O) Bend (F) Sit                                                        (F) Read/comprehend                                                (R) Is exposed to excessive noise

(R) Squat (F) Stand                                                            (F) Write                                                               (R) Is around moving machinery

(R) Crawl (F) Walk                                                     (F) Perform calculations                (R) Is exposed to marked changes in temperature 

                                                                                                                                                                               and/or humidity

(O) Climb (O) Push/Pull                                            (F) Communicate orally                           (R) Is exposed to dust, fumes, and/or gases

(R) Kneel                                                             (F) Reason and analyze                                             (R) Drives motorized equipment

(O) Handle objects                                     (F) Vision (requires close focus, distance  

                                                               focus, peripheral vision, color vision, depth perception 

                                                                                 and focus   adjustment)                                                   (R) Works in confined quarters

(O) Reach above shoulder level                                                                                                              (R) Is around moving overhead cranes

(F) Use fine finger movements

( ) Other _________________

Must carry/lift loads of:

(O) Light (up to 25lbs.)

(R) Moderate (25-50lbs.)

(R) Heavy (over 50lbs.)

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Examples of reasonable accommodation may include:

• Additional      modifying equipment or devices.
• Modified      work schedules.
• Providing      an interpreter (sign language); or
• Making      the work environment readily accessible to individuals with disabilities.