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Senior Accounts Payable Clerk

HMSA

Posted 3 months ago

Full Time

Honolulu, Hawaii

Hybrid

Smart Summary

Responsibilities

The Senior Accounts Payable Clerk is responsible for processing invoices, reconciling complex vendor accounts, and ensuring accurate financial reporting within the Dynamics GP system. They also provide guidance to peers, assist with special projects, and maintain compliance with IRS requirements.

Qualifications

Seeking a detail-oriented Senior Accounts Payable Clerk. Requires a high school diploma or GED, plus 18 months of related experience. Proficiency in Microsoft Office applications and effective communication skills are essential.

Job Description

  1. Prioritizes approved invoices and check requests according to payment terms. Assist with month-end accruals as needed.
    • Familiarizes with company policies and navigating steps in Dynamics GP, Certify and CentreSuite.
    • Verifies approver's level of authority to ensure that the cost center and the amount being charged are authorized.
    • Validates vendor id to ensure that the appropriate vendor and payment method are populated on the smart connect template for upload and posting.
    • Verifies completed smart connect data against approved invoices and check requests for accuracy.
    • Audits work of peers, provides guidance and assists with crosstraining of tasks with peers.
  2. Processes more complex, exception situations involving vendor invoices, check requests and employee expense reports. Reconciles more complex vendor accounts and resolves vendor issues timely. Recognizes potential problem situations and escalates to management as needed. Assists with testing of new function. Transforms certain processes/procedures to improve efficiency
  3. Researches inquiries including more complex and sensitive inquiries for management, other departments and vendors.
  4. Provides Accounts Payable related special projects support to management.
  5.  Balances Dynamics A/P system reports and be able to reconcile all special and A/P balance sheet accounts. Creates and updates vendors according to the approved invoices, check requests, supporting documents and complies with the IRS requirements. Assists with TIN matching, verbal confirmation of ach instructions and recording of journal entries timely and accurately.
  6. Assists with check printing, check log, email remittance and upload to Documentum.
  7. Performs all other miscellaneous responsibilities and duties as assigned or directed
  #LI-HybridQualifications
  1. High school or GED and 18 months of related work experience; or equivalent combination of education and work experience.
  2. Effective verbal and written communication skills
  3. 10 key by touch
  4. Basic working knowledge of Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.

HMSA

The Hawaii Medical Service Association (HMSA), an independent licensee of the Blue Cross and Blue Shield Association, is a reliable name in Hawaii health care. Established in 1938, we are the largest and most experienced provider of health care coverage in the state. Over half of Hawaii’s population have chosen HMSA for their health care coverage. We are dedicated to providing quality, affordable health plans; employee benefit services; and worksite wellness programs. HMSA also offers a variety of programs, services and support to help improve the health and well-being of our members and community.
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