Overview

ABOUT THE POSITION

VHB is seeking a Marketing Coordinator to join the team. This position assists and/or prepares in drafting and producing routine proposals, qualifications, and other marketing materials with close supervision and support from a regional team of marketing professionals. Coordinator positions are tasked with completing all assignments in compliance with client deadlines, proposal budgets, and quality expectations. This position will be actively trained and mentored in all marketing activities across the entire Client-Visibility-Pursuit (C-V-P) lifecycle, with primary focus on pursuits and exposure to VHB’s Focus Forward Approach and Client Focus Program. This role follows a hybrid work model, combining in-office and remote work. Employees will have the flexibility to work from home while also being expected to attend in-office meetings and collaborate on-site as required. Based out of either New York, NY; Princeton, NJ; or Manasquan, NJ.

Primary Duties & Responsibilities

Pursuits

• Leads and prepares routine proposals and qualification packages with standard oversight from marketing management and/or senior-level marketing team members.
• Leads kick-off meetings with guidance from senior marketing staff or management as needed. Leads and prepares materials for kick-off meetings and standard proposal review processes. 
• Independently prepares proposal management plans (e.g., outlines, page limits, client technical and administrative requirements, proposal schedule).
• Interprets RFP requirements. Assigns tasks to kick-off meeting attendees.
• Develops proposal and/or technical writing instructions and actions for technical pursuit members with supervision and guidance as needed.
• Leads routine check-in proposal meetings.
• Coordinates pursuit presentations preparation and rehearsals.
• Serves as a strategist and collaborative partner with technical staff.
• Works closely with graphic designers, subject matter experts, and other technical staff to produce compliant, on-time, differentiating proposals.
• Regularly communicates with subconsultants and tracks subconsultant materials for proposals.
• Verifies that proposal submissions adhere to the solicitation requirements (e.g., formatting, content, page count, schedule, costs, deliverables, milestones).
• Verifies compliance with VHB’s branding standards, formats, and template styles.
• Evolves and begins to grow skillsets to lead more complex pursuit efforts. Participates in pursuit strategy and capture planning sessions. Shadows senior marketers during Super Strategic pursuits. Provides support as needed.

Skills and Attributes

• Experience assisting or leading proposals preferred.
• Excellent verbal, written, and interpersonal communication skills.
• Experience using Microsoft Office Suite and Adobe Creative Cloud.
• Demonstrated commitment to quality.
• Ability to identify and seek needed information/research skills.
• Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers.
• Self-motivated, highly organized, and detail oriented.
• Persuasive writing techniques.
• Ability to adapt to changes with ease.
• Demonstrated ability to move projects forward.
• Involvement in industry affiliations preferred (e.g., SMPS).
• Skills and knowledge must be commensurate with required experience and job level

Qualifications

• 0-3 years of proposal, writing, or marketing experience, preferably in AEC industry
• BA in Marketing, English, Communications, or related discipline

Our best estimate of the hourly range for this position located in New York, NY or New Jersey is $28-$35/hr. The final compensation will be based on a variety of factors such as individual qualifications, education and experience. 

We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment. 

Our people make us great! VHB provides a differentiating employee experience, which includes: 

• Diverse and inclusive culture of collaboration and innovation
• Opportunity to work on complex, transformational projects
• Community and social responsibility as sustainable stewards
• Focus on learning, development, and career growth
• Best-in-class benefits, including flexible, hybrid workplace  

We are consistently rated one of the top AEC firms to work for across our 30+ offices on the East Coast. We’re growing, and we hope you’ll join us! 

VHB is a proud Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of inclusion and belonging, supported by deep-rooted core values, one of which is diversity. Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other characteristics protected by law.

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