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Receptionist Staff / Intern

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Wei, Wei & Co., LLP

Posted 3 months ago

Internship

New York, New York

In Person

Smart Summary

Responsibilities

The receptionist will provide administrative support by greeting visitors, managing conference room schedules, and handling incoming and outgoing mail. They will also assist with meeting coordination, facility maintenance oversight, and basic HR attendance monitoring.

Qualifications

We are seeking a detail-oriented and punctual Receptionist Intern with at least one year of bookkeeping experience in the US. Strong communication skills in both Chinese Mandarin and English are essential, as is proficiency in Excel and Word. Exposure to QuickBooks and the ability to thrive in a fast-paced environment are pluses.

Job Description

Receptionist Staff / Intern

Department: Firm Administration

Employment Type: Internship

Location: Flushing, NY (Headquarters)

Reporting To: Senior Manager, IT & Administration

Compensation: Unpaid



Description

Language Requirement: Chinese Mandarin and English (languages) are required due to the business's client base.

We have 2 internship openings 
 
Under the direct supervision of the Office Supervisor, this position provides support for all departments. The Receptionist will be expected to answer non-routine correspondence and assemble highly confidential and sensitive information. The Receptionist will handle a diverse range of important external callers and visitors, as well as internal contacts at all levels of the firm.  

Key Responsibilities

Receptionist Support: 
  • Greet and welcome visitors and callers in a friendly, warm, and professional manner 
  • Takes messages for firm staff and delivers/notifies appropriate staff members or directs calls  
  • Handling of all firms' incoming and outgoing mail (sorting and delivering to departments daily) 
  • Manage conference room schedule/scheduling of appointments/conferences as needed 
  • Ensure that the administrative office and reception area are organized and clean 
  • Assist the supervisor in coordinating vendors for repairs and maintenance across the firm and ensure proper working order for the firm’s equipment (computers, faxes, copy machines, etc.) and facilities (plumbers, heat, etc.) 
  • Assist the supervisor with taking meeting notes and preparing meeting minutes 
  • Assist the supervisor with firm events planning and coordination 
  • Assist in light filing duties 
  Administrative/ Basic HR Support: 
  • Monitor daily and biweekly staff attendance for Tax, IT, and Maintenance/Janitorial departments 
  • Provide backup support to HR/Personnel on an as-needed basis 
 All other duties as they are assigned by Partners 

Skills, Knowledge and Expertise

  • Language Skills: Chinese Mandarin and English are a must 
  • Experience: At minimum 1 year of experience in bookkeeping in the US, proficiency in Excel and Word, and Exposure to QuickBooks is a plus 
  • Punctual 
  • Self-motivated with strong work ethic 
  • Thrives in a fast-paced environment 
  • Ability to juggle multiple tasks and demands 
  • Establishes priorities and meets deadlines 
  • Strong oral and written communication skills 
  • Highly detail-oriented 
  • Collaborates effectively with others 
  • Organizational skills 
  • Ability to follow established guidelines and processes 
  • Common Sense: a talent for making connections between unrelated pieces of information for the purpose of anticipating needs and preventing problems  

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Wei, Wei & Co., LLP

Wei, Wei & Co., LLP, is a full service accounting firm that was organized in 1995 by Steve Wei and Liren Wei. It traces its roots to a sole-proprietorship established by Steve Wei, CPA in 1969. Through internal growth and subsequent mergers, it is now a six partner firm employing a staff of over fifty, and with offices in Queens, New York and Los Angeles, California. We are the largest CPA firm in Queens, New York. We have professionals who are licensed to practice as certified public accountants in the states of New York, California, and New Jersey. Our accountants and advisors provide audit, tax, and management advisory services to a wide range of businesses and industries, including banking and finance, construction, distribution, government, health care, import and export, insurance, manufacturing, not-for-profit, real estate, retailing, and transportation. The growth of our practice rests on our ability to deliver responsive service effectively and efficiently. The firm has the necessary experience and resources to bring this responsiveness to our clients and it is a goal to which the Firm is prepared to commit our very best people, our expertise, and our highest level of service. Our firm consists of seasoned professionals, mostly certified public accountants with graduate degrees, averaging six years in the profession. We have worked with “Big Four” and other mid-sized accounting firms on engagements and have consultants whom we can call upon specific engagements for our government, commercial, and individual clients. We are also a member firm of the BDO Seidman Alliance.
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