Client Service Coordinator
$22.00–$26.00 per hour

At SAGE Redwood City, we provide compassionate, comprehensive specialty and emergency veterinary care tailored to each patient’s unique needs. Using state-of-the-art technology and evidence-based medicine, our team delivers the highest standard of care across a wide range of specialties.

Collaboration is central to our approach. We work closely with primary care veterinarians to ensure seamless communication, continuity of care, and personalized treatment throughout every patient’s journey.

About the Role

The Client Service Coordinator is the first and last impression of our hospital. This role is essential in delivering an exceptional client experience while ensuring smooth and efficient front-desk operations in a fast-paced specialty and emergency environment.

We are seeking a professional, organized, and compassionate individual who thrives under pressure and is committed to supporting both clients and clinical teams.

Who You Are

You may be a great fit if you have:

Exceptional customer service and communication skills
A genuine love for animals and a welcoming demeanor
Strong organizational skills with the ability to multitask effectively
Empathy and compassion for concerned pet owners
Quick problem-solving skills in unexpected situations
Professionalism in appearance, attitude, and communication
Strong computer skills and willingness to learn veterinary software
Adaptability in a fast-paced, dynamic environment
Discretion and commitment to maintaining confidentiality

Veterinary experience is strongly preferred, but we value a positive attitude and willingness to learn.

Basic Required Qualifications

High school diploma
1+ years of customer service experience (veterinary experience strongly preferred)
1+ years of hospitality experience creating a welcoming client environment
Competent and reliable data entry skills
Working knowledge of Microsoft Office (Word, Excel, Outlook)
Typing speed of 45+ WPM
Proficient use of a 10-key calculator

Key Responsibilities

Welcome and assist clients and their pets with warmth and professionalism
Provide reassurance and clear communication during stressful situations
Schedule appointments and coordinate procedures
Manage and maintain the hospital calendar
Answer multi-line phones and respond to emails
Provide accurate information about hospital services
Maintain accurate and confidential medical records
Process check-in/check-out paperwork
Calculate fees, process payments, and assist with invoicing
Communicate effectively with doctors and clinical staff
Support smooth daily hospital operations
Remain calm during emergency presentations
Direct clients appropriately and support workflow needs

Schedule

Full-Time
4/10 schedule available
Weekend and some holiday availability required

Benefits

Full-time benefits include:

Health, dental, and vision insurance
Disability and life insurance
Flexible spending accounts (FSA)
401(k) retirement plan
Employee Assistance Program (EAP)
3 weeks accrued paid time off

If you are passionate about client care and want to grow within a collaborative specialty and emergency environment, we encourage you to apply and join the SAGE Redwood City team.

Ethos Veterinary Health is at the forefront of innovation and world-class medicine. As the premier network of over 140 specialty and emergency hospitals across North America, Ethos brings together a dedicated community of more than 1,500 specialized doctors providing care for nearly 2 million pets annually. The integrated and collaborative network of veterinary professionals utilize state-of-the-art technology and a scientific, evidence-based approach to deliver compassionate, unparalleled care and rewarding careers. Committed to revolutionizing veterinary medicine, Ethos sets the standard in veterinary excellence. Discover more at EthosVet.com.

Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, Ethos provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.

Client Service Coordinator