Company Description

Westgate Resorts is the largest privately held timeshare company in the world, with 60+ resorts in top destinations like Orlando, Las Vegas, Gatlinburg, Park City, and Myrtle Beach. Recognized by U.S. News & World Report as one of the Best Companies to Work For, we’re committed to creating a supportive, rewarding workplace where our 9,000 Team Members can grow and thrive. Since 1982, we’ve delivered unforgettable vacations through exceptional service, innovation, and community engagement. With the recent addition of VI Resorts by Westgate, our footprint now includes the Pacific Northwest, Hawaii, Canada, and Mexico. Join us and be part of a team that values passion, integrity, and excellence, where your work helps create memories that last a lifetime.

Job Description

We are hiring a detail‑oriented Administrative Assistant to support daily office operations in our Laundry Facility located in Orlando, FL. This full‑time, on‑site role includes scheduling meetings, managing phone and email communications, preparing reports, coordinating travel, and handling confidential information. Ideal candidates have strong organizational skills, proficiency in Microsoft Office, and experience in an administrative or office support role.

• Answer, screen, and direct incoming phone calls and inquiries
• Organize and schedule meetings, appointments, and conference calls
• Able to assist with other Laundry Duties as needed.
• Maintain contact lists, calendars, and office schedules
• Prepare, produce, and distribute correspondence including letters, memos, emails, and forms
• Assist with preparation of reports, presentations, and meeting materials
• Develop and maintain electronic and physical filing systems
• Submit, track, and reconcile expense reports and invoices
• Greet and assist office visitors and vendors professionally
• Take accurate meeting minutes and prepare follow‑up documentation
• Handle confidential and sensitive information with discretion
• Coordinate office procedures and equipment maintenance or repairs
• Order, track, and maintain office supply inventory
• Perform general clerical duties including filing, copying, scanning, printing, and binding

Qualifications

While performing the duties of this job, the team member is regularly required to sit and use hands to finger, handle, or feel. The team member frequently is required to talk or hear. The team member is occasionally required to stand, walk, bend, and reach. The team member may be required to stand for extended periods of time throughout the workday.

The team member must be able to lift, carry, push, and pull up to 50 pounds with or without reasonable accommodation.

• Preferred but not required; knowledge of office management systems (Oracle Fusion/ADP)
• Excellent time management skills with the ability to multitask and prioritize workload
• Strong attention to detail and problem‑solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• High school diploma or equivalent required; college degree preferred
• Previous experience in an Administrative Assistant, Office Assistant, or Administrative Support role preferred

Additional Information

Why Westgate?

• Comprehensive health benefits – medical, dental and vision
• Paid Time Off (PTO) – vacation, sick, and personal
• Paid Holidays
• 401K with generous company match
• Get access to your pay as you need it with our Daily Pay benefit
• Family benefits including pregnancy, and parental leave and adoption assistance
• Wellness Programs
• Flexible Spending Accounts
• Tuition Assistance
• Military Leave
• Employee Assistance Program (EAP)
• Life, Disability, Accident, Critical Illness & Hospital Insurance
• Pet Insurance
• Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.) 
• Advancement & development opportunities
• Community Involvement Programs

Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email [email protected] with the job title and the location of the position for which you are applying.

This job posting is intended to provide a general overview of the position and may not include every responsibility, duty, or qualification required. Duties, responsibilities, and activities may change at any time with or without notice.