BODYROK Executive Assistant - Milwaukee/Madison, WI

Company: BODYROK
Location: WI (Madison/Milwaukee Area)
Schedule: Full-time in Person
Compensation: $80,000 annually, based on experience

About the Role

BODYROK is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a senior leader with a primary focus on business operations, administrative execution, and organizational efficiency.

This role is ideal for a high-performing early-career professional who thrives in a fast-paced, entrepreneurial environment. You will play a critical role in ensuring day-to-day business priorities are executed seamlessly while supporting broader operational initiatives.

What You’ll Do

Business & Administrative Support (Primary Focus)

• Manage day-to-day administrative needs, including calls, follow-ups, and email correspondence
  
  
• Organize and maintain inboxes to ensure clear communication and prioritization
  
  
• Prepare, update, and manage spreadsheets and trackers (Excel/Google Sheets proficiency required)
  
  
• Assist with financial organization, banking coordination, and expense tracking
  
  
• Manage calendar and coordinate internal and external meetings
  
  
• Set up and oversee Zoom meetings, agendas, and follow-up materials
  
  
• Prepare documents, reports, and materials for meetings and ongoing projects
  
  
• Support operational workflows, process tracking, and cross-functional coordination
  
  
• Maintain organized digital systems and continuously improve efficiency across tasks
  
  

Operations & Project Support

• Track key initiatives and ensure deadlines and priorities are met
  
  
• Conduct research to support business decisions, vendors, and partnerships
  
  
• Coordinate logistics across business priorities and special projects
  
  
• Support light HR and administrative functions as needed
  
  
• Assist in managing expenses, receipts, and reporting
  
  

Secondary Support (As Needed)

• Coordinate select personal or household scheduling to ensure overall efficiency
  
  
• Assist with vendor coordination and service appointments
  
  
• Support occasional logistical needs related to the executive’s day-to-day operations
  
  

Who You Are

• Highly organized with exceptional attention to detail
  
  
• Proactive and able to anticipate needs
  
  
• Strong communicator with the ability to manage multiple priorities
  
  
• Comfortable working with spreadsheets, email, and scheduling tools
  
  
• Discreet, trustworthy, and professional
  
  
• Resourceful, solution-oriented, and execution-focused
  
  
• Positive attitude with a strong willingness to take ownership
  
  

Preferred Qualifications

• Bachelor’s degree or equivalent experience preferred
  
  
• Strong proficiency in Excel or Google Sheets
  
  
• Previous experience in an administrative, operations, or support role preferred
  
  
• Interest in business operations, startups, or high-growth environments
  
  
• Based in the Madison/Milwaukee Area
  
  

Why This Role

This is an opportunity to work closely with leadership in a high-growth environment, gaining direct exposure to business operations, financial coordination, and strategic execution. The role offers strong learning potential and the ability to develop into a long-term position with increasing responsibility.

Flexible work from home options available.