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Administrative Assistant

Hillcrest Healthcare System

Posted 3 months ago

Full Time

Tulsa, Oklahoma

In Person

Smart Summary

Responsibilities

The Project Coordinator oversees various projects to ensure they are completed on time, within budget, and within scope. Responsibilities include managing flu and Covid season ordering, conducting vaccine and annual inventories, and providing support to the Purchasing Department.

Qualifications

We are seeking a full-time Project Coordinator / Administrative Assistant to join our team. Key responsibilities include overseeing projects, leading flu and COVID season ordering, managing inventories, and providing backup support to the Purchasing Department. A High School diploma or GED is required for this position.

Job Description

Join our team as a day shift, full-time, Project Coordinator / Adiministrative Assistant in Tulsa, OK. 

Why Join Us? 

Thrive in a People-First Environment and Make Healthcare Better 

  • Thrive: We empower our team with career growth opportunities, tuition assistance, and resources that support your wellness, education, and financial well-being. 
  • People-First: We prioritize your well-being with paid time off, comprehensive health benefits, and a supportive, inclusive culture where you are valued and cared for. 
  • Make Healthcare Better: We use advanced technology to support our team and enhance patient care. 

Get to Know Your Team: 

  • Utica Park Clinic, founded in 1982, is a multi-specialty medical group with more than 300 employed physicians and advance practice providers representing more than 30 specialties across 82 sites in Oklahoma, serving 21 communities.
  • The Project Coordinator is responsible for overseeing a variety of projects ensuring they are completed on time within budget and scope.
  • Leads Flu and Covid season ordering.  Conducts weekly flu vaccine inventories with outpatient clinics. 
  • Oversees all annual inventories and conducts inventories throughout the year as needed.
  • Assists with cost center transfers and processing monthly reports.
  • Manages the Courier Route.
  • Is responsible for running monthly pharmacy reports and processing invoices as needed.
  • Will is backup to all Purchasing Department staff.

Job Requirements:

  • High School/GED 

Hillcrest Healthcare System

Hillcrest HealthCare System is changing lives for the better, together. Serving eastern Oklahoma, the system includes: - 8 hospitals: Hillcrest Medical Center, Hillcrest Hospital South, Tulsa Spine & Specialty Hospital, Bailey Medical Center, Hillcrest Hospital Cushing, Hillcrest Hospital Claremore, Hillcrest Hospital Henryetta, Hillcrest Hospital Pryor - 2 physician groups: Oklahoma Heart Institute and Utica Park Clinic - 4,600 employees - 489 employed providers - 1,173 licensed beds - Nearly 500,000 outpatient visits per year - More than 130,000 ER visits per year
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