The Administrative Assistant role requires in-person duties at the Victory Parkway campus with the option of a hybrid schedule. The Administrative Assistant is responsible for providing support to the HLADD program. The HLADD Administrative Assistant is expected to think independently and demonstrate strong communication as well as analytical abilities.   Essential Functions of the Role

1. Oversee communication channels including email, phone, and fax.
2. Facilitate virtual meetings in managers absence.
3. Demonstrate autonomy, self-motivation, and collaboration in performance of duties.
4. Maintain all internal and external databases.
5. Work with regulating entities when audits of HLADD provider files are needed.
6. Assist with maintaining third party accreditation and certification as requested.
7. Maintain confidentiality in all spoken and written communication and follows the rules in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
8. Complete training as required and continue to develop skills by participating in ongoing professional development opportunities.
9. Learn and stay current with technology used for documentation, communication, and other work activities.  

  Competencies

1. Effective communication
2. Takes Initiative
3. Organizational skills
4. Commitment to quality      

  Supervisory Responsibility This position has no supervisory responsibilities.   Work Environment Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• This job operates in a professional office environment which routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and faxes.
• The noise level in the work environment is usually moderate.

  Physical Demands Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   While performing the duties of this job, the employee is regularly required to talk or listen. The employee is occasionally required to stand, walk; use hands to finger, handle or feel; and reach with hands and arms.   This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.    Position Type/Expected Hours of Work This is a full-time position for 40 hours. Days and hours of work vary. Must report to main office located in Cincinnati OH daily with hybrid option.   Travel Minimal travel is expected for this position. Upon expansion into other counties, may require travel for recruitment.       Required Education and Experience

• Minimum of a High School Diploma or GED
• Working knowledge of Excel, Word, and Outlook applications

  Preferred Education and

• Bachelor’s degree from four-year college/university. 
• One to two years of related experience
• Equivalent combination of education and experience

  Additional Eligibility Qualifications None.     Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.