Job Description

Harborview Medical Center - Stroke Center has an outstanding opportunity for a Full-time Days Stroke Program Coordinator.

WORK SCHEDULE

• Full-time, 100% FTE (40 hours per week)

• Monday- Friday

• Day Shift 0800-430pm

• No telework/On-site

POSITION HIGHLIGHTS

• Conveniently located near public transportation

• Opportunity to support high-impact patient care within a nationally recognized Comprehensive Stroke Center

• Professional growth within a leading academic medical center and regional stroke network

POSITION OVERVIEW
The Stroke Program Coordinator is a key member of the Comprehensive Stroke Center team, supporting regulatory compliance, quality improvement, program operations, and data reporting activities that ensure the program meets national certification and regulatory standards. The position plays an important role in maintaining the operational infrastructure required for a high-performing stroke program within a complex academic medical center.

Working under the general direction of the Stroke Program Manager, the Coordinator partners with faculty members, system leaders, physicians, advanced practice providers, nurses, and administrative teams to support program initiatives, performance monitoring, and regulatory readiness. Responsibilities include coordinating program activities, supporting stroke registry and outcomes reporting, maintaining program documentation and communication systems, and assisting with accreditation preparation and quality improvement initiatives.

This position requires strong customer service skills, organizational and analytical skills, the ability to manage multiple priorities, and comfort working with clinical data systems and reporting tools to support program performance and continuous improvement.

PRIMARY JOB RESPONSIBILITIES

Program Operations, Compliance, and Quality Improvement

• Support regulatory compliance, accreditation readiness, and quality improvement activities for the Comprehensive Stroke Center and associated stroke programs

• Assist with maintaining compliance with regulatory and certification standards (e.g., The Joint Commission, Department of Health, CMS)

• Support quality improvement initiatives, performance monitoring, and operational process improvement efforts

• Assist with preparation and organization of materials for regulatory reviews, certification activities, and internal audits

Data Management and Program Performance

• Support program performance monitoring through data collection, stroke registry/database entry, and patient outcomes tracking

• Ensure accurate and timely data entry and reporting for quality, regulatory, and partner-site reporting requirements

• Assist with preparation of reports, dashboards, and performance summaries for leadership and partner hospitals•

• Coordinate monthly data reporting and program updates to partner sites as appropriate

Program Coordination and Communication

• Maintain consistent communication with stroke-related clinics, nursing units, and other hospital departments

• Maintain program contact lists, communication systems, and staff notifications

• Assist with maintaining program policies, procedures, and operational documentation in collaboration with program leadership

• Maintain and update Stroke Program website content and educational materials

Meetings, Education, and Program Activities

• Coordinate program meetings, site visits, and educational activities including scheduling, agenda preparation, and meeting documentation

• Prepare and distribute meeting materials, program packets, and educational resources

• Maintain meeting minutes and track follow-up actions as needed

Administrative and Operational Support

• Provide operational and administrative support for program initiatives and projects

• Coordinate and prioritize assigned projects to meet timelines and deadlines. Track requisitions, purchases, and program-related administrative requests

• Identify opportunities to streamline workflows and improve operational efficiency

Technical Skills

The ideal candidate will demonstrate advanced proficiency in Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint) and experience working with healthcare data systems such as Tableau, REDCap, and Epic

Other Duties
• Perform other duties as assigned in support of Stroke Program operations

REQUIREMENTS

• High school graduation or equivalent AND two years of experience in the program specialty

• OR

• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration

ABOUT HARBORVIEW MEDICAL CENTER

As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine.  It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County.  It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. 

Challenge. Collaboration. Compassion.

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community. 

Compensation, Benefits and Position Details

Pay Range Minimum:

$22.28 hourly

Pay Range Maximum:

$29.77 hourly

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.