Business Office Specialist
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PRS Management, Inc.
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Business Office Specialist
PRS Management, Inc.
Applications Closed
Posted 5 months ago
Full Time
Madison, Wisconsin
In Person
Smart Summary
Oversee daily activities of the Business Office related to Accounts Payable, Accounts Receivable, Cash Management, and Payroll. Assist the Executive Director and Department Directors in coordination with the central office accounting team.
We are seeking a Business Office Specialist to oversee daily activities related to accounts payable, accounts receivable, cash receipts, and payroll. The ideal candidate will have at least 1 year of experience in accounting or business office administration, a general understanding of accounting principles, and proficiency in Microsoft Office and accounting software.
Must Have Skills for ATS
Accounts Payable
Accounts Receivable
Cash Management
Payroll
Communication Skills
Microsoft Office
Accounting Software
Internal Control Procedures
Accounting Principles
Operational Efficiency
Auditing
Billing Issues
Vendor Management
Financial Reporting
Customer Service
Problem Solving
Job Description
Capitol Lakes is proud to be Madison’s premier not-for-profit life plan community. Located in the heart of downtown, life here puts residents in the midst of a lively college town with a wealth of cultural attractions to enjoy. Our campus offers residents delicious dining and a continuum of healthcare including Assisted Living, Memory Care and Skilled Nursing. We are currently seeking an experienced and compassionate Business Office Specialist. Apply today and learn why Capitol Lakes has consistently been ranked as one of Madison’s top senior living communities!
What you’ll be doing:
You will oversee the daily activities of the Business Office related to Accounts Payable (AP), Accounts Receivable (AR), Cash Receipts (CM) and Payroll (PR) as well as provide assistance to the Executive Director and Department Directors in coordination with the central office accounting team. Schedule: Flexible hours M-F How you'll do it:- Champion Pacific Retirement Services (PRS) culture by ingraining our Mission (“Empower people to lead meaningful lives as they age.”), Vision (“Shaping a future where aging is embraced as an opportunity to thrive.”) and Core Values (“We Speak Up, We Step Up, We Lift Up, We Team Up”) into all aspects of your role.
- Accounts Payable: Receive, process, and enter all invoices, assigning the correct Cost Center and Spend Category for approval; review vendor statements and handle inquiries; and review invoices for possible resident charges.
- Accounts Receivable: Handle sensitive billing issues with residents/representatives, complete resident statement processing, and make collection attempts.
- Cash Management: Distribute and balance petty cash daily, balance the daily cashier log and deposits at least every five days, and submit deposit reports for posting.
- Miscellaneous/Reporting: Maintain monthly collection notes on AR accounts over 60 days, schedule monthly AR review calls, promote operational efficiency in accordance with generally accepted accounting principles, and provide information for audits.
About you:
- Minimum of 1 year’s experience in full circle accounting, accounts payable. or business office administration preferred.
- General understanding of internal control procedures, accounting principles and best practices, effective oral and written communication skills.
- Computer skills, including proficiency in Microsoft Office programs, accounting software and other relevant business applications
Working at Capitol Lakes, you'll enjoy the following benefits:
- 90% Subsidized Medical/Dental/Vision with HSA or FSA options
- Group life insurance
- Generous PTO (paid time off) plan
- 401k with employer match
- Employer-contributed retirement plan
- Free on-site meals
- Educational Reimbursement program
- Access to on-site fitness center w/pool
- Free Employee Wellness classes
- Employer paid Life Assistance Program
- Discounted downtown parking or bus passes
- Employee Referral Bonus Program
- PayActiv (early wage access)
Whether you feel like you'd be a great fit for this position or not, we highly encourage you to apply either way!
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PRS Management, Inc.
Pacific Retirement Services is a non-profit family of life plan communities--also known as continuing care retirement communities, or CCRCs--managed retirement communities, charitable foundations, affordable senior housing centers, and community service groups in Oregon, California, Texas, Washington, Wisconsin, Arizona, and New Mexico. PRS is setting a new standard of excellence throughout the senior-living industry. We understand that the seniors of today want to stay involved in the world around them. That's why we develop, build, and operate retirement communities that offer activities, services, and programs that promote health, wellness, and vitality. By combining sound business practices and developing efficient methods to provide high-quality services and care, PRS has earned national acclaim for its consulting, development, operations management, and marketing services. PRS-affiliated communities include: -- Rogue Valley Manor in Medford, Oregon -- Holladay Park Plaza in Portland, Oregon -- Cascade Manor in Eugene, Oregon -- The Peninsula Regent in San Mateo, California -- University Retirement Community in Davis, California -- Trinity Terrace in Fort Worth, Texas -- Capitol Lakes in Madison, Wisconsin -- Middleton Glen in Middleton, Wisconsin -- Mirabella Seattle in Seattle, Washington -- Mirabella Portland in Portland, Oregon -- Mirabella at ASU in Tempe, Arizona -- La Vida Llena in Albuquerque, New Mexico -- The Neighborhood in Rio Rancho, New Mexico PRS-managed communities include: -- Saratoga Retirement Community in Saratoga, California -- The Meadows of Napa Valley in Napa, California
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