Position Overview:

The Facilities Project Coordinator holds a vital role in supporting Grand View Lodge.  Reporting to the Director of Facilities, this role is instrumental in project planning, expense management, general administrative support functions and communication facilitation.  Attention to detail and strong multitasking and communications skills are essential for success in this role. 

About Cote Hospitality: www.cotefamily.com

For over 100 years, this family-owned company has distinguished itself by providing unique, transformative experiences and exceptional memories. Our resorts provide an array of services including accommodations, golf, spa food & beverage, retail, equestrian and conference/event opportunities.  Our camps provide transformational memories that our attendees carry with them forever.   The Cote Family has invested in its current ventures and is poised for further growth.  

COTECares

CoteCares is our “Way of Life”.  We believe in enriching the lives of those within our community and this inspires us to create transformative experiences and exceptional memories. 

 Our associate journey begins and ends with a positive work environment and experience for our team.  CoteCares is the namesake for our culture, and our commitment to a culture where all associates feel respected, safe, empowered, appreciated, excited, included and a sense of belonging to something extremely special.  Whether it be through community involvement or internally working with each other, CoteCares expresses our world and what we want it to be.   

Career Pathing:

Career pathing for this role may lead into salaried management whether at one of the business enterprises or a general, corporate role, depending upon one’s performance and individual aspirations/organizational opportunities.  Through proactive pursuit of growth and skill development, this role can establish a fulfilling and prosperous career trajectory in Facilities or general operations. 

Duties & Responsibilities:

The duties and responsibilities of the Facilities Project Coordinator can vary depending on the specific needs of the Facilities department:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Coordinating various projects as assigned to the Facilities Team.  
• Task managing projects, ensuring management and stakeholders remain within deadlines
• Coordinate communication amongst Facilities Team and Managed Property Ownership, Resort Management and, when necessary, Camp Management
• Manage/control expenses, allocating them appropriately
• Scheduling meetings/events as deemed necessary
• Track work orders, assigning and/or supporting management in assigning
• Order equipment/supplies through established vendors
• Create relationships amongst various stakeholders and associates to ensure progress on projects 
• Communicate with guests in a way matching our service expectations
• Maintain cost-effective par/stock levels of supplies
• Manage shipping & receiving as deemed necessary
• Track labor/scheduling information to ensure appropriate labor/staffing levels
• Stay proficient in property management systems to schedule/assign repairs & PM
• Maintain, as necessary, key/security information for resort associates
• Coordinate monthly billing associated with Facilities Department
• Respond promptly to phone, radio, and email communications, addressing all inquiries
• Perform basic office tasks such as filing, typing, faxing, and email management
• Other duties as assigned 

Job Requirements

• Professional demeanor with a positive attitude and strong work ethic
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time management skills with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer-oriented approach.
• Attention to detail and accuracy in handling administrative tasks.
• Ability to work independently and collaboratively in a fast-paced environment.
• The position may also require the ability to lift over 25 pounds 

Education & Experience

• High school diploma or equivalent; associate degree preferred.
• Proven experience in administrative support roles, preferably in a facilities or property management environment.
• Occasional use of company vehicles; must have a clean driving record for at least one year due to insurance requirements.
• Knowledge of facility management principles and practices is a plus.

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